Most people see the final event — the stage, the venue, the experience — and assume that’s where the real work happens. But event professionals know the truth: the heavy lift starts much earlier, during sourcing.
Industry research shows that planners spend an average of 40+ hours sourcing a single event. That’s an entire work week gone before the first attendee even walks through the door.
Where the Time Goes
Those hours disappear into a cycle of:
- chasing details from stakeholders
- sending RFPs and waiting for responses
- decoding proposals in different formats
- comparing options across spreadsheets
- managing last-minute changes
Instead of focusing on designing experiences, planners get stuck in administration.
The Hidden Cost of Lost Hours
Forty hours may not sound like much, but across multiple events each year it’s staggering. That lost time could be used to develop strategy, deepen client relationships, or create more impactful programs.
Instead, planners face longer workweeks and higher stress, contributing to why event planning consistently ranks in the Top 10 most stressful jobs worldwide.
Why Old Tools Don’t Work Anymore
Email threads, Excel sheets, and shared folders were never designed for complex sourcing. They slow the process down, create room for error, and make collaboration harder instead of easier.
A Smarter Way Forward
To reclaim time, planners need:
- centralized sourcing
- side-by-side proposal comparisons
- faster decisions based on clear, complete information
That’s exactly what virsitour delivers.
How virsitour Helps Planners Save Time
- One RFP → multiple proposals. No duplicate outreach.
- Standardized proposals. Easy, side-by-side comparison.
- Less back-and-forth. Everyone is aligned in one platform.
- Flexibility. Adjust quickly when budgets or priorities change.
By cutting out wasted hours, virsitour helps planners focus on what they do best: creating meaningful, memorable events.